Page 26 - Data Science class 10
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1.9.2. Concise

        The message must be conveyed by using only limited words. Avoid using fancy, unwanted or repetitive words or
        fillers otherwise the actual message intended to be conveyed may get lost in the long content.

        1.9.3. Concrete

        The  content  of the  message should use only necessary  words with  complete facts  and  figures to  avoid
        misinterpretation of the message by the receiver.

        1.9.4. Correct

        The message should be designed using the right level of language. There should be no spelling or grammatical
        mistakes for effective communication. Facts and figures should be correct and relevant to the message.

        1.9.5. Coherent

        The words used should be relevant to the message intended to be sent. It should relate to the main topic of the
        message and the content should flow logically.

        1.9.6. Complete
        The message should include all necessary information and  should be complete in all respects for  effective
        communication.


        1.9.7. Courteous
        The content of the message should be respectful, friendly and honest. The sender should not hurt the receiver
        through the message and at the same time the feedback given by the receiver should not affect the feelings and
        sentiments of the sender.


        1.10. BARRIERS TO EFFECTIVE COMMUNICATION

        There can be many barriers to effective communication. Sometimes the sender may not be using precise words
        and content, so the message delivered to the receiver may not be clear. Sometimes the message is misinterpreted
        or the feedback given by the receiver is not appropriate, thus leading to a gap in communication. Let us now study
        in detail the possible barriers to effective communication.

        1.10.1. Physical Barrier

        Physical Barriers are due to geographical or environmental reasons. There are many factors in our surroundings
        which hinder the smooth process of effective communication.

           • Sometimes the noise of the traffic, music playing around, some machines in a factory, Air Conditioner or cooler
          and other sounds may either interrupt the smooth delivery of the message or lose the interest of the receiver.
           • If the temperature of the surrounding is either too hot or too cold, then the working environment will not be
          comfortable.
           • Sometimes, different time zones will create problems in connectivity as one person may be in his working time
          zone and the other may be about to end his day or sleep or have dinner with his family.
           • Sometimes, long-distance communication using e-mail, fax, telephonic conversation may not be functioning
          properly due to bad weather or internet connectivity issues.
           • Working environment may not be comfortable due to unhealthy surroundings, poor infrastructure, untrained
          staff, etc. This also hinders the performance of the employees.


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