Page 29 - 2422_C5_Flipbook
P. 29

MAIL MERGE


                 The Mail Merge feature in Word provides you with a tool to create and send multiple letters
                 and invitations to many people at the same time. Each letter or invite is addressed to different
                 people but has the same text.

                 The main steps of mail merge are given below:
                 1.  Create the main document: The main document has the body of the letter or invitation

                    that has to be sent. The document contains merge fields. They are the places where data is
                    inserted from the data source.
                 2.  Create the data source: The data source contains the details of all the people to whom the
                    letters will be sent. It can have the name, address, telephone numbers, e-mail address, etc.

                    These details are inserted in the main document.
                 3.  Merged document: it combines both the documents.

                      Creating the Main Document

                 You are inviting your friends, teachers and relatives for a charity cultural program. You have to
                 send out invitations to everyone. To create the main document, follow the given steps:

                 Step 1:  Type the invitation letter in Word.















                                                                                                           1






                 Step 2:  Click on Mailings tab.

                 Step 3:   Click on Start Mail Merge in Start Mail Merge        3                   2
                         group. A drop-down menu appears.
                 Step 4:  Select Letters from the menu.


                                                                                             4
                      Creating a Data Source
                 In this step, you have to select the recipients of your
                 invitation.






                                                                                   Advanced Features of Word 2016  27
   24   25   26   27   28   29   30   31   32   33   34