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On the right of the Title bar, there are three buttons: Minimize button, Maximize/Restore Down
button, and Close button.
Quick Access Toolbar: This toolbar appears on the left side of the PowerPoint 2016 Title bar. It
contains commonly used command buttons such as Save, Undo, Redo and Slideshow.
Ribbon: A Ribbon is made up of Tabs and Groups. Each tab has a set of commands present in the
shape of tool buttons.
Slides/Outline Pane: The slides/outline pane is located on the left side of the window. The slides
pane shows thumbnail of each of the slides in the presentation. The outline pane shows a text
outline of all the information on the slides.
Speaker's Notes Pane: The speaker's notes pane is where the speaker can write notes for himself.
These notes can only be viewed by the speaker. They do not appear when the presentation is
running.
Placeholder: A placeholder is a dotted box on a slide which may contain text, pictures, video, etc.
Status Bar: The status bar is located at the bottom of the PowerPoint window. It displays information
about the number of current slide, total number of slides and what design theme was used.
CREATING A NEW PRESENTATION
A presentation is made up of a series of slides. A single page of the presentation is called a slide. A
slide can have text, animation, videos, sound effects and voice over. When many slides are run
together one after the other, it is called a slideshow. When you start PowerPoint, the program
automatically starts a new presentation for you and calls it 'Presentation 1'.
To create a new presentation, follow these steps: 2
Step 1: Click on File tab.
Step 2: Click on Blank Presentation in the Backstage View.
A new presentation opens with a blank slide.
INSERTING AUDIO AND VIDEO FILES
In PowerPoint, you can easily insert your sound recordings, movie clips, etc. Adding different types
of media to a PowerPoint presentation, make it more attractive and presentable. PowerPoint allows
you to add videos from Internet as well as videos stored on your computer. It also allows you to insert
audio from your computer as well as record your own voice. Inserted media files can help you to keep
your audience engaged in your presentation.
Inserting an Audio File
To insert an audio file, follow the steps given below:
Step 1: Click on Audio command under the Media group of the Insert tab.
Advanced Features of PowerPoint 2016 9

