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Time Management and Its Importance
Time Management is the ability to utilise your time effectively so that you are able to do the required task at an
appropriate time. It helps you focus better on important tasks, which leads to better efficiency. It gives you a feel
that, you are never running out of time. You are able to finish your work with less effort, and make the most of the
limited time you have got.
Understanding the importance of time management and making it a part of your lives will help you to:
• Finish your work on time.
• Not waste time doing unwanted things.
• Make short-term goals.
• Measure your goals.
• Put efforts to achieve them.
Brainy Fact
Stephen Covey: Author of “The 7 Habits of Highly Effective People,” Stephen Covey popularised time management
principles such as prioritising tasks based on urgency and importance and using a time management matrix.
Four Steps for Effective Time Management
Manage your time wisely to be in tune with the pace of your studies and your classes in school. If you follow four
steps for Effective Time Management then this will help you achieve your short-term goals and long-term goals
in life.
• Organise: Systematic arrangement in your work will help you save time in looking for misplaced things. It is
always a pleasure to work with no clutter on the desk at all times. This will help you track your data and work
related to it in an organised manner. Some people are born with this skill and some have to put an effort to plan
day to day activities to avoid last minute hassle.
• Prioritise: Everything cannot be important at the same time. So arrange your list of work in the order of their
importance. This will align your work well, and will bring confidence in your performance.
Write down the deadlines for projects, or for tasks that are part of completing the overall project. Check your
submission deadlines, and start working on the assignment whose deadline is close.
• Control: Having control of your time spent on different types of activities will help you live the life of your
choice. If you plan your day well, it will improve your productivity. Do not waste time on things which are of no
importance, and will mislead you from achieving your day to day targets.
• Track: Keep a track of your time you spend in your daily life. This way you will waste less time on unwanted
activities. You will be able to analyse the level of achieving your short-term and long-term goals at the end of
the day.
Tips for Practicing the Four Steps for Effective Time Management are:
• Plan your activities to avoid any delay or postponement of assigned tasks.
• Organise your work. Keep your desk clean. Put everything in place at home, and in school. Put the books back
on the shelves.
Self-Management Skills-II 65

