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To Express Effectively with Maximum Efficiency

                 Avoid unnecessary words so that precise and meaningful information is delivered to the receiver. Facial expressions,
                 eye movement, body posture and gestures are quite effective non-verbal signals that lead to maximum efficiency
                 of effective communication.


                         Communication Cycle


                 Communication cycle is a process of sending and receiving of messages using verbal or non-verbal methods of
                 communication for meaningful interpretation of the message when it passes through a chain of recipients. The
                 timing and effectiveness of the communication cycle is based on how long it takes for feedback to be received by
                 the initial sender.

                 The main elements in the communication cycle are:
                    • Sender: Sender is a person or entity who starts the communication process.  He will convey a message with the
                   purpose of passing meaningful information/ideas to others involved in the communication cycle.
                    • Message: It is the information which the sender wishes to convey to the receiver. It is the subject with the actual
                   content of the whole process of communication.
                    • Encoding:  It is the process of converting the message into a form in which only the intended receiver can
                   understand by converting the actual message into symbols, words, actions, and diagrams.
                    • Communication Channel: It is the media through which the sender passes the information to the receiver.
                    • Receiver: An individual or a group receiving a message is called receiver.

                    • Decoding: It is the interpretation of the message delivered by the sender.
                    • Response/Feedback: It is the response given with respect to the message received by the receiver. Feedback
                   can be positive or negative, delayed or immediate. It marks the completion of the communication process.
                 For Example, suppose, a Science teacher is teaching the Importance of an Ecosystem. So, the teacher is the sender;
                 the students in the class are the receivers; the lesson on the Importance of an Ecosystem is the message. The
                 teacher explaining the lesson using text, diagrams, symbols are the encoding components of the communication
                 process. The digital presentation using white board is the communication channel to deliver the message. Students
                 decode the message in their own ways and this can be checked through a feedback taken by the teacher in the
                 form of a quick question and answer session before the class ends.

                                                                                        Sender sends a
                                                                                          message
                                                                      Giving Information
                                                                                 Message (Encoding)
                                                                                     channel
                                                                 Sender                                            Receiver
                                                                                                        A Channel is
                                                                        Communication                 used to transfer the
                                                                        starts with sender
                        Information/         Behaviour/                                                  message
                          Input               Output
                                  The Channel
                  What I         speaking, writing,   What I
                  mean           graphic, video, etc.  understand
                                                                                                Reply to Sender
                                                                                                  (Encoding)
                                  The Message
                             Coding       De-coding
                                                                                         Channel  Message is
                     The Sender                 The Receiver                Receiver replies to   received by the   Receiving Information
                                   At least                                   the sender           receiver
                                  some code in
                                   common
                             Communication Process                                Elements of Communication


                                                                                       Communication Skills-II  11
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