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Components of Email Address
An email address is a unique logical address of an email account in any email service provider. A user can send and
receive messages using an email address. It is made up of:
• Username: It is a unique name which is not case sensitive and spaces are not allowed.
• @sign: It works as a separator of the username and domain name in an email address.
• Domain name: It is the name of the email service provider. For example— gmail, yahoo, hotmail, etc.
For example: orangebooks@gmail.com
authors_orange@hotmail.com
anjana.shalini@outlook.com
myaccount@orangeeducation.in
Structure of an Email Message
Following are the major sections of an email message:
• Header: This section allows you to enter the following information:
✶ From: Email address of the sender.
✶ To: email address of the recipient.
✶ Cc (Carbon Copy): This option is generally used when we want the same message to be sent to a large group
of people at the same time. The list of all the recipients will be displayed in the received message header. We
can also use this option when we want another person to be informed of the mail sent to the recipient.
✶ Bcc (Blind Carbon Copy): This Email address is invisible to a recipient. This option is used when you want to
send a copy of an email to another person without bringing it to the knowledge of the recipient. It will not be
displayed in the received message header.
✶ Subject: It is the brief discussion of the topic of the message.
• Body: The main content of the email, written by the sender, is in the body. It consists of the message and the
signature of the sender.
• Attachments: We can attach any type of file like word document, presentation, any program code, audio, video
etc. It is usually a symbol of a paper pin. Select this option to open a dialog box which gives access to files stored
in your device. Select a proper path to attach the required file.
• Date: It is the date and time of sending a message.
Creating an Email Account
Before we get into this process of sending and receiving an email, it is important to create an email account. Either
we can have a paid email service by creating an email using an ISP server or we can create an email account by
using a free web based email service provider. Some of the commonly used are: Hotmail.com, Gmail.com, Outlook.
com, Yahoo.com, rediffmail.com etc. You can write the email address of any of these in the address bar of any
browser window. Let us now proceed to create an email account in the Gmail email service:
Step 1 Connect your computer to the Internet and type www.gmail.com in the address bar browser window. It
will display the following screen:
66 Artificial Intelligence Play (Ver 1.0)-IX

