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2 .3  C ommunications Plan

             Will you meet face-to-face, online or a combination of both to communicate? Online
             How often will you come together to share your progress?  Thrice a week
             Who will set up online documents and ensure that everyone is contributing? Everyone
             What tools will you use for communication? Microsoft Teams, WhatsApp, Google Drive and Google Docs for
             collaborative documentations and work.

            2 .4  T eam Meeting  Minutes ( cr eate one f or  each meeting  held)

             Date of meeting:21-06-2021
             Who attended: Student2, Student1, (Educator)
             Who wasn’t able to attend: NA
             Purpose of meeting: Discussing Problems faced by Counsellor
             Items discussed:
             1. Large number of students who come for career related queries/counselling
             2. Most of the initial queries are the same
             3. Understanding the users, their issues/problems
             Things to do (what, by whom, by when):
             1. Need to understand what all problems a counsellor is facing
             2. Each member has to think along the same line
             3. Come up with the ideas very quickly


             Date of meeting:23-06-2021
             Who attended: Student2, Student1, (Educator)
             Who wasn’t able to attend: NA
             Purpose of meeting: Online interaction with end users (students)
             Items discussed:
             1. What information are they looking for?
             2. Important points/ factors they would like to consider while taking admission
             Things to do (what, by whom, by when):
             1. Setup call, collect information that will be helpful while designing the solution
             2. Each team member
             3. Same day

             Date of meeting:24-06-2021
             Who attended: Student2, Student1, (Educator)
             Who wasn’t able to attend: NA
             Purpose of meeting: Brainstorming
             Items discussed:
             Discussed what all are the requirements of the end users
             Discussed and then decided upon the solution of making a KnowMeBot
             Things to do (what, by whom, by when)
             1. IBM Watson will be used to design the desired solution of making a bot
             2.  Each team member will contribute in deciding the intent, entity and nodes the next day morning
             3. The next day morning




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