Page 231 - Artificial Intellegence_v2.0_Class_12
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Date of meeting: 6-07-2021 (morning)
             Who attended: Student1, Student2, (Educator)
             Who wasn’t able to attend: Nil
             Purpose of meeting: Video Filming
             Items discussed:
             1. Which screen recording software to be used?
             2. What all (entities, dialog) to include in the video?
             3. Any voice over required?
             Things to do (what, by whom, by when)
             1. Any changes
             2. By each team member
             3. Same day

            3. Problem Definition


            3 .1  L ist Impor tant L ocal Issues F aced b y Y our  C ounsellor

             The problem being faced by the counsellor is that a large number of students come up for counselling or with
             career-related queries. They are attended on a First Come First Serve Basis. The counsellor sorts the queries
             class-wise. It is seen that most of the class XII students have almost the same career-related queries. Answering
             the same questions becomes a lengthy process for the counsellor.
             Main Issues:
             1. Time-consuming
             2. Delayed Responses
             3. Lengthy Process
             4. Human Efforts



            3.2 Which issues matter to you and why?

             It is a question of the students’ careers; so the counsellor has to attend each and every query no matter how
             time-consuming the task might be.
              he issues in the of ine process should be addressed if  e  ant to improve the efficiency and effectiveness of the
             system. The issues normally lower down the quality of the system. The human-oriented system has few  lapses
             that are lowering down the quality .The basic queries take repeated efforts to answer and take a lot of time and
             man hours.

             These issues are to be catered so that the new improved system can remove these obstacles.

            3 .3  W  hich issue w ill you f ocus on?

             The online approach will help to make this  process  automated. Most of the basic queries and tasks  will be
             attended by our chatbot. It will initiate the interaction and after basic queries, it will guide the line of action to
             most of the admission queries.
             The process of gathering basic information and resolving basic doubts will be handled by the chatbot. It will ease
             the process and reduce human efforts.





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