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The main steps of mail merge are:
Create the main document: The main document has the body of the letter or invitation
that has to be sent. It contains merge fields. They are the places where data is inserted from
the data source.
Create the data source: The data source contains the details of all the people to whom the
letters will be sent. It can have the name, address, telephone numbers, e-mail address, etc.
These details are inserted in the main document.
Merged document: It combines the main document and the data source document to give
a final document.
Creating the Main Document
You are inviting your friends, teachers and relatives for a charity cultural program. You have
to send out invitations to everyone at a same time. To create the main document, follow the
given steps:
Click on
2 Mailings
tab. Select Letters 4
from the menu.
Click on Start
3
Mail Merge.
Type the
invitation letter 1
in Word.
Creating the Data Source
To select the recipients of your invitation, follow the given steps:
Click on Mailings tab. 1
Click on Select
2
Recipients.
Select Type a 3
New List.
Advanced Features of Word 2019 33

