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MORE ABOUT SPREADSHEET 3
‘Record Changes’ feature is used to track every edited cell by highlighting with a coloured
border. On selecting an edited cell, details of the change will appear. This allows the reviewers to
observe those changes before accepting it permanently. ‘Record Changes’ function is available in
OpenO ce for word processing documents and spreadsheet documents.
When several authors are working on the same spreadsheet, the ‘Record Changes’ function records
and displays the changes made by different authors. On the final edit of the document it is then
possible to look at each individual change and decide whether it should be accepted or rejected.
For example, Aniket is a Deputy Manager of a reputed organisation. He has to analyse and update
the rate of manufactured stationery items received from Account department and send it to
Manager for final approval or re ection. niket can use ecord hanges feature to record the
changes done in rate of stationery items received from Account department. Changes done by
niket will be shown with coloured outline border which will be identified by the Manager and
then he can accept or reject those changes.
RECORDING CHANGES
A few changes are not recorded. For example, changing of a tab stop from align left to align
right is not recorded. However, all usual changes made by a proof reader are recorded, such as
additions, deletions, text alterations, and usual formatting.
To start recording changes:
Step 1: Open the document to be edited.
Step 2: Click on ‘Edit’ menu.
Step 3: Select ‘Changes’ option.
Step 4: Click on ‘Record’ option.
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