Page 140 - IT 402 v2.0 class 10
P. 140

MAIL MERGE

        Mail Merge is a feature of  ord processor like   riter  in which name and address of different recipients are
        merged in one file and each address is merged with a copy of particular letter by itself  so that the same letter
        is addressed to different recipients.
         o send mails by mail merge  there has to be:

          Main  ocument   etter
           ata Source   ddress of recipients

        For doing Mail Merge  a document is typed as the main document which is sent to different recipients  whose
        data are available in the data source file.
        Main Document

        The main document contains the contents of the letter that remains the same  for each of the merged
        document. It may contain text  letter  graphics  etc. It also contains the field names and address that retrieves
        names from the data source file of address.

        Data Source
         ata source is a file that contains the name and address of recipients to be merged with the document.

         o send letter through Mail Merge feature:
        Step 1:   lick on   ools  menu and select  Mail Merge  i ard  option.

        Step 2:   lick to  se the current document.
        Step 3:   lick to  reate a new document.
        Step 4:   lick on  Next  button.







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        Selecting main document
         his step helps in making or selecting the  Main  ocument  that has to be sent to the recipient.  o create
        main document:
           reate a new document in   riter  that has to be sent to the recipients.  his provides five options for the
           Main document: we can use the current document typed in the application.



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