Page 140 - IT 402 v2.0 class 10
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MAIL MERGE
Mail Merge is a feature of ord processor like riter in which name and address of different recipients are
merged in one file and each address is merged with a copy of particular letter by itself so that the same letter
is addressed to different recipients.
o send mails by mail merge there has to be:
Main ocument etter
ata Source ddress of recipients
For doing Mail Merge a document is typed as the main document which is sent to different recipients whose
data are available in the data source file.
Main Document
The main document contains the contents of the letter that remains the same for each of the merged
document. It may contain text letter graphics etc. It also contains the field names and address that retrieves
names from the data source file of address.
Data Source
ata source is a file that contains the name and address of recipients to be merged with the document.
o send letter through Mail Merge feature:
Step 1: lick on ools menu and select Mail Merge i ard option.
Step 2: lick to se the current document.
Step 3: lick to reate a new document.
Step 4: lick on Next button.
2
3
1
4
Selecting main document
his step helps in making or selecting the Main ocument that has to be sent to the recipient. o create
main document:
reate a new document in riter that has to be sent to the recipients. his provides five options for the
Main document: we can use the current document typed in the application.
138 Touchpad Information Technology-X

