Page 208 - IT 402 v2.0 class 10
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MORE ABOUT SPREADSHEET                                                       3












                   ‘Record  Changes’ feature  is used to track  every  edited cell by highlighting with a coloured
                   border. On selecting an edited cell, details of the change will appear. This allows the reviewers to
                   observe those changes before accepting it permanently. ‘Record Changes’ function is available in
                   OpenO ce for word processing  documents and spreadsheet documents.
                   When several authors are working on the same spreadsheet, the ‘Record Changes’ function records
                   and displays the changes made by different authors. On the final edit of the document  it is then
                   possible to look at each individual change and decide whether it should be accepted or rejected.
                   For example, Aniket is a Deputy Manager of a reputed organisation. He has to analyse and update
                   the rate of manufactured  stationery items  received from Account department  and send it to
                   Manager for final approval or re ection.  niket can use   ecord  hanges  feature to record the
                   changes done in rate of stationery items received from Account department. Changes done by
                    niket will be shown with coloured outline border which will be identified by the Manager and
                   then he can accept or reject those changes.

                      RECORDING CHANGES

                   A few changes are not recorded. For example, changing of a tab stop from align left to align
                   right is not recorded. However, all usual changes made by a proof reader are recorded, such as
                   additions, deletions, text alterations, and usual formatting.

                   To start recording changes:
                   Step 1:  Open the document to be edited.
                   Step 2:  Click on ‘Edit’ menu.

                   Step 3:  Select ‘Changes’ option.
                   Step 4:  Click on ‘Record’ option.

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