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Setting aside dedicated time blocks for specific tasks, such as studying for exams, completing assignments,
or working on a project.
Using technology tools like calendars, reminders, and task management apps to schedule activities and
deadlines.
Taking regular breaks during work or study sessions to recharge and maintain focus.
Situations Which may not Impact Time but Leads to Substandard Work
The situations that may lead to substandard work due to inefficient time management are given below:
The lack of planning and organisation hinders productivity and goal achievement.
Procrastinating on important tasks until the last minute, leads to rushed work, missed deadlines, and
increased stress.
Constantly multitasking, and jumping between tasks without a clear plan or priority.
Spending excessive time on non-essential activities like social media, watching TV, or browsing the internet
aimlessly.
Four Steps for Effective Time Management
Effective time management involves the following four steps:
1. Organise and Plan: Start by organising your daily activities. Create a schedule or to-do list that outlines
tasks and responsibilities for each day.
2. Prioritise Tasks: Once organised, prioritise your to-do list. Rank tasks based on importance and urgency
to ensure you tackle the most critical ones first.
3. Control Actions: Be mindful of how you spend your time. Avoid distractions like excessive phone use or
aimless internet browsing that can derail productivity.
4. Track and Identify: Regularly review how you spend your time. Identify activities that consume time
unnecessarily or are not contributing to your goals. Adjust your schedule and habits accordingly to optimise
productivity.
Implementing these steps helps in managing time effectively, improving productivity, and achieving goals
more efficiently.
Tips for Practising the Four Steps for Effective Time Management
Effective time management involves several key practices to optimise productivity and achieve goals
efficiently:
Avoid Procrastination: Start tasks promptly to stay on schedule and avoid delays.
Maintain Organisation: Keep your surroundings neat for fewer distractions and easier access.
Create a Distraction-free Zone: Designate a quiet space to enhance focus and productivity.
Use Waiting Time Effectively: Make use of idle moments for productive activities.
Develop a To-Do List: Prioritise tasks and stay organised with a daily list.
Prioritise Tasks: Focus on urgent and important tasks first, to manage workload effectively.
Replace Unproductive Activities: Swap time-wasting activities with tasks that align with goals.
Set Clear Goals: Define specific objectives to stay motivated and focused.
Review and Adjust: Regularly assess progress and adapt plans as needed.
Seek Support: Collaborate with others to streamline processes and achieve goals efficiently.
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