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To start recording changes follow the given steps:
Step 1: Open the document to be edited.
Step 2: Click on Edit menu.
Step 3: Select The Track Changes option.
Step 4: Click on Record option.
Step 5: Now, start making changes. Changes in a spreadsheet document are highlighted by a border around
the cells. Content updated is shown by a highlighted border around the cell.
2
3 4
Content updated
shown by a
highlighted border
around the cell.
Step 6: Point to the highlighted cell with the mouse pointer, it can be observed that name of the author,
date, time and a reference to the type of change is displayed.
Comment is
created and
displayed.
Calc automatically adds a comment to any recorded change describing what changes has been done (for
example, value of Cell C3 changed from ‘10’ to ‘8’) along with the author name, date and time of creation of this
comment in the comment box. Reviewers and authors can also add their comments to explain their changes.
Notes
A coloured border, with a dot in the upper left-hand corner, appears around a cell where changes were
made. Other reviewers then quickly know which cells were edited. A deleted column or row is marked by
a heavy coloured bar.
Share and Review a Spreadsheet 195

