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Exercise




                                                 Section A (Objective Type Questions)

              A.  Multiple choice questions.
                 1.   In a word processor, multiple copies of the same document can be generated which can be sent to different
                    recipients using .................................. .
                      i.  Mail Forwarding       ii.  Mail Merge           iii.  OLE               iv.  Link
                 2.  What dialog box appears when you click on Select Address List?
                      i.  Save As dialog box                              ii.  Mail Merge toolbar
                      iii.  Select Address List dialog box                iv.  Print Merged Documents dialog box
                 3.  Which step involves modifying the salutation in the Mail Merge process?

                      i.  Select Document Type   ii.  Create Salutation   iii.  Adjust Layout     iv.  Select Address Block
                 4.   In Mail Merge,  click on  the  .................................. button  to personalise and  modify  the  content  of a  particular
                    document.

                      i.  Edit individual document   ii.  Edit document    iii.  Modify document   iv.  Alter document
              B.  Fill in the blanks.
                 1.  .................................. contains the field names and addresses that retrieve names from the data source file of address.
                 2.   The .................................. dialog box allows users to add, delete, or rename address elements.
                 3.  In the .................................. step, you can modify the top and left margins of the document.
                 4.  The .................................. toolbar becomes visible after completing the Mail Merge process.

                 5.  The .................................. dialog box allows you to specify the name and location for the saved merged documents.

              C.  State whether the following statements are true or false:
                 1.  The Mail Merge feature allows users to send personalized letters to multiple recipients.   .................
                 2.  A data source is not required to use the Mail Merge feature.                              .................
                 3.  The main document contains fixed content and placeholders for personalized data.          .................
                 4.  CSV files cannot be used as a data source in Mail Merge.                                  .................
                 5.  Each row in the data source corresponds to a separate document.                           .................
                 6.  Merge fields in the main document are used to insert personalized information.            .................


                                                                                                     21 st
              D.  Assertion and reasoning questions.                                              Century   #Critical Thinking
                                                                                                    Skills
                   The following questions consist of two statements – Assertion (A) and Reason (R). Answer these questions by
                 selecting the appropriate option given below:

                 i.  Both A and R are true and R is the correct explanation of A.
                 ii.  Both A and R are true but R is not the correct explanation of A.
                 iii. A is true but R is false.
                 iv. A is false but R is true.
                 1.  Assertion (A): It is possible to exclude certain recipients from the Mail Merge process.
                     Reason (R): The Mail Merge toolbar includes an "Exclude recipient" option to manage this.
                 2.  Assertion (A): The main document in a Mail Merge contains the unique data for each recipient.
                    Reason (R): Unique data like names and addresses are stored in the data source, not the main document.




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