Page 75 - IT_Play_V1.0 Class9
P. 75
Sent: It is the folder where all e-mails that you send to others are stored.
Draft: It is the folder where all e-mails that are still in composing phase or not yet sent.
Junk/Spam: It is the folder where all unwanted incoming e-mails are stored so that they stay out of the
inbox folder. The unwanted e-mail is also known as Junk Mail.
Trash: It is the folder where all deleted e-mails are usually stored for a defined time period. The e-mail will
only be permanently deleted if you delete it from the Trash folder.
Starred: It is a folder where e-mail messages which are marked as most important e-mails are stored. By
default, starred messages are labelled with a yellow star.
SESSION 12 Communication and Networking—Receiving and Replying to e-mails
When someone sends you an e-mail, you receive it in your Inbox folder. Let’s learn how to read an e-mail.
RECEIVING AN E-MAIL
By default, all the received e-mails appear in the Inbox. Email messages which are unread will appear in Bold
format. The name of the sender, subject of the e-mail and the first few words of the e-mail body are visible.
To read an e-mail:
Step 1: Click on the Inbox (if the inbox is not
opened).
Step 2: Click on the e-mail you want to read.
The e-mail will open in the same
window.
REPLYING TO E-MAIL
When you reply to any e-mail message, the sender need not worry about the recipient’s e-mail id as it will
automatically appear in the ‘To’ field.
Sometimes you’ll receive e-mails where you’re not the only recipient, and you’ll need to decide whether
you want to reply just to the person who sent the message or reply to all (the sender and all recipients). For
example, if you’re collaborating with a group of people via e-mail, you’ll probably want to use the ‘Reply to
all’ option so everyone gets the message. However, if you want to send a more private message to the sender,
you need to select the ‘Reply’ option so the message stays between the two of you. To reply to an e-Mail
Message:
Step 1: Click on the Reply button.
Step 2: Type the message in the email body.
Step 3: Click on the Send button to reply the email.
2
3
1
ICT Skills-I 73

