Page 207 - IT_Play_V1.0 Class9
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Step 3:  Select any  salutation from the  Female  or
                         Male  drop-down  list box  or  create  a  new
                         personalised salutation using the  New
                         button. OR Select any general salutation from
                         the  General Salutation  drop-down  list. The
                         Preview text area shows  the preview of the
                         salutation.

                 Step 4:  Click on the Next button.  Here, we are not
                         selecting the This document should contain a
                         salutation check box and then clicking on the
                         Next button.
                            Notes

                            If the Insert personalised salutation check box is checked, then the merged document shall
                            not show general salutation even if some option under the General salutation drop-down list
                            is selected.


                 On clicking the Next button, the Mail Merge Wizard dialog box will proceed to Step 5 Adjust layout.
                 5. Adjust Layout

                 This step enables to adjustment of the layout for the contents of the letter. It enables to adjust the recipient’s
                 address as well as top and left margins.
                 Step 1:  Change the Address Block Position section as per the suitability of the document.
                 Step 2:  Click the Up and Down buttons under the Salutation Position section to adjust the salutation
                         position.
                 Step 3:  Click on the Finish button. The document will be displayed with the Mail Merge toolbar visible below
                         the Standard toolbar.




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                            Notes


                            You can exclude some entries i.e. some recipients in which you don’t want to send the letter
                            by selecting the Exclude recipient check box in the Mail Merge toolbar.






                                                                                 Understand and Apply Mail Merge    205
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