Page 142 - IT_Play_V1.0 Class9
P. 142

UNIT-3 DIGITAL DOCUMENTATION





                 1         CREATE A DOCUMENT USING

                           A WORD PROCESSOR








              Since ancient times, humans have used various mediums to store textual information. Most of us agree that
              written information is more authentic than other modes of communication. Earlier, such work was done
              manually in handwritten form or typed using typewriters. With advancements in technology, handwritten
              documents, like letters, reports, thesis, manuscripts, legal documents, books etc. have been automated with
              the help of text editing or word processing software. Documents can be created in an organised way and
              easily  handled using such word processing  software. The use  of computers  to enter, edit, format, store,
              retrieve and print the document is known as word processing.
              Initially, there were some disadvantages of using typewriters, which are as follows:

              Ð ÐFor a typing mistake, the whole sheet needs to be changed.
              Ð ÐEditing text after typing was not possible.
              Ð ÐMoving text from one part of the document to another was impossible.
              Ð ÐThere was no tool for checking spelling and grammar errors.
              Ð ÐOnly a limited number of characters were on the typewriter.
              Ð ÐSearching for particular words or phrases in a document was not
                 possible.

              Ð ÐSending  the  same letter  to  multiple people  at  different  addresses typically  involves typing  the  letter
                 numerous times.

              Ð ÐFormatting of the document was not possible with the typewriter.
              To overcome these problems with traditional typewriters, Xerox, a tech company introduced an electronic
              typewriter in 1974. The advantages of the electronic typewriter were:

              Ð ÐMake copies of documents with minor changes
              Ð ÐMinor modifications in the text were allowed
              However, it also had a limitation, like a small display screen size. Only one or two lines were visible at a time
              on the screen. In the late 1970s, the word processing software was introduced. WordStar was the most widely
              used word processing software at that time.


                INTRODUCTION TO WORD PROCESSING
              A word processing package is an application software that helps type text and create documents. It also helps
              in editing, formatting and printing documents. Modern word processing software provides a Graphical User
              Interface (GUI). They also support the What-You-See-Is-What-You-Get (WYSIWYG) feature. With this feature,
              users can view the document to see how it will look after printing.

              A document is a  paper  with  contents written  on  it and  the  process of document  creation  is called
              documentation. When this documentation is done using different word processing applications, it is termed
              digital documentation. The content in a document can contain text, symbols and graphics.




                140     Information Technology Play (Ver 1.0)-IX
   137   138   139   140   141   142   143   144   145   146   147