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Files will be saved based on the specified location with the following names.
Multiple
documents
PRINT MERGED DOCUMENTS
The steps to print the merged document are as follows:
Step 1: Click on Print Merged Documents ( ) button in the Mail Merge toolbar.
The Print merged document dialog box
appears.
Step 2: Select the active printer under the Printer 2
drop-down list.
3
Step 3: Select the desired radio button in the Print
Records section to print the merged document.
Step 4: Click on the Print Documents button.
4
The merged document will be printed.
SEND EMAIL MESSAGES
The steps to send the merged letters through email are as follows:
Step 1: Click on the Send Email Messages ( ) button in the Mail Merge toolbar. The Email merged
document dialog box appears.
Step 2: Manage the options under the Email Options section.
Step 3: Select the documents to be sent under the Send Records option.
Step 4: Click on the Send Documents button. The merged document will be sent to the recipients using
their email addresses stored during the making of the data source.
Recap Zone
Ð Mail Merge is a feature in word processors, such as Writer, that allows you to merge the names and
addresses of different recipients into a single file.
Ð Main document, is the template for your letters, emails, labels, or other documents. It contains the
standard text and placeholders (merge fields) where personalised information from the data source
will be inserted.
Ð Data source contains the personalised information you want to merge into the main document.
Ð Document once merged with data source can be saved all together or edited individually.
Ð Merged documents can either be saved, printed or email to the recipients.
Understand and Apply Mail Merge 207

