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Files will be saved based on the specified location with the following names.


                                                                          Multiple
                                                                          documents




                   PRINT MERGED DOCUMENTS
                 The steps to print the merged document are as follows:

                 Step 1:  Click on Print Merged Documents (     ) button in the Mail Merge toolbar.

                         The  Print merged document dialog box
                         appears.

                 Step 2:  Select the  active printer  under  the  Printer   2
                         drop-down list.
                                                                            3
                 Step 3:  Select the desired radio  button in the  Print
                         Records section to print the merged document.
                 Step 4:  Click on the Print Documents button.
                                                                                                        4
                         The merged document will be printed.

                   SEND EMAIL MESSAGES

                 The steps to send the merged letters through email are as follows:

                 Step 1:  Click on the Send Email Messages (      ) button in the Mail Merge toolbar. The Email merged
                         document dialog box appears.
                 Step 2:  Manage the options under the Email Options section.

                 Step 3:   Select the documents to be sent under the Send Records option.
                 Step 4:  Click on the Send Documents button. The merged document will be sent to the recipients using
                         their email addresses stored during the making of the data source.



                    Recap Zone


                   Ð  Mail Merge is a feature in word processors, such as Writer, that allows you to merge the names and
                     addresses of different recipients into a single file.
                   Ð  Main document, is the template for your letters, emails, labels, or other documents. It contains the
                     standard text and placeholders (merge fields) where personalised information from the data source
                     will be inserted.
                   Ð  Data source contains the personalised information you want to merge into the main document.

                   Ð  Document once merged with data source can be saved all together or edited individually.
                   Ð  Merged documents can either be saved, printed or email to the recipients.










                                                                                 Understand and Apply Mail Merge    207
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