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Chapter Profile
USING CHARTS IN POWERPOINT
A chart is an important part of PowerPoint to display data in pictorial form. It makes it easier to draw
comparison and analyse the growth, relationship and trends among the values in a table.
Types of Charts
PowerPoint provides a variety of different chart formats such as Bar, Column, Pie, Line, Area, Scatter,
Surface.
Line Chart: It is used to show trends over a period of time. It is similar to plotting a graph on
a graph paper with its values on X and Y axis. It uses connecting dots to display trends over a
period of time.
Column Chart: It is usually used to display the data in the form of vertical bars. It is used to show the
changes in data over a period of time or comparison among the different data items. The categories
are represented on the horizontal axis and the values are represented on the vertical axis.
Pie Chart: It is a circular chart divided into sectors where each sector shows the relative size of
each value. It always shows only one data series. It is useful when you want to emphasis on a
significant element.
Area Chart: It is used to display the quantitative magnitude of the data graphically. These charts
are based on the features of the line chart. They basically emphasise the area between the line
and the axis with the help of the colours, textures, pictures, etc.
Bar Chart: The bar chart displays the data in the form of long rectangular rods also called bars.
These bars can be placed horizontally on the chart area. It illustrates the comparisons amongst
the individual items. In this chart, categories are represented on the vertical axis and values are
represented on the horizontal axis.
XY Scatter Chart: Scatter charts also known as XY scatter plot charts. They show the correlations
between the two sets of values. The X and Y axis is used to represent the data plots on the chart.
Components of a Chart
Following are the main components of a chart:
Chart Title: Chart title describes the main aim and content of the chart.
X-axis: X-axis is the Grid lines Chart Title
horizontal axis of the
chart. It is also called the Chart Area Plot Area
category axis.
Y-axis: Y-axis is the
vertical axis of the chart. Y-axis Data Series
It is also called the value Data Labels
axis. X-axis
Plot Area: Plot Area is Legend
the rectangular area Components of a Chart
bounded by the two axis. It contains the actual chart and includes the plotted data, data series,
category and value axis.
Enhancing a Presentation 47

