Page 57 - TP_Modular_V2.1_Class4
P. 57

Components of Mail Merge

                 There are three main components of Mail Merge in Word 2016 which are as follows:
                     Main Document: It is a document or template that contains the text of the
                    letter which we want to send to our friends.

                     Data Source: It is a separate file that contains all information about recipients
                    of the letter.
                     Merged  Document: It is  the final document created  by merging the Main
                    Document and Data Source. It contains a list of letters with text and the details

                    of the recipient.
                 Creating Mail Merge

                 To create mail merge, open a Word file and follow these steps:

                 Step 1:  Type the letter that is to be sent to
                          many people. You need to type only
                          the common details that are to be                                                        1
                          sent to everyone.  This  means that

                          you do not need to type the names
                          and addresses of the recipients here.                    General invitation
                 Step 2:  Click on Start Mail Merge command in Start Mail Merge group under

                          Mailings tab. This will open a drop-down list of various options.
                 Step 3: Select the Letters option.

                 Step 4:  Click on Select Recipients command in the Start Mail Merge group under
                          Mailings tab.

                 Step 5:  Select  the  Type a New List option from the drop-down  list.  The  New
                          Address List dialog box will appear.






                    2
                                                    3                                              4

                                                                                                             5




                                 Starting Mail Merge                               Typing Address List




                                   Suppose, you could create your school magazine using Word 2016. What
                                   articles,  interviews,  and  features  would  you include,  and  which  page
                                   orientation would you use to make it engaging?



                                                              Page Formatting and Mail Merge in Word 2016         55
   52   53   54   55   56   57   58   59   60   61   62