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Components of Mail Merge
There are three main components of Mail Merge in Word 2016 which are as follows:
Main Document: It is a document or template that contains the text of the
letter which we want to send to our friends.
Data Source: It is a separate file that contains all information about recipients
of the letter.
Merged Document: It is the final document created by merging the Main
Document and Data Source. It contains a list of letters with text and the details
of the recipient.
Creating Mail Merge
To create mail merge, open a Word file and follow these steps:
Step 1: Type the letter that is to be sent to
many people. You need to type only
the common details that are to be 1
sent to everyone. This means that
you do not need to type the names
and addresses of the recipients here. General invitation
Step 2: Click on Start Mail Merge command in Start Mail Merge group under
Mailings tab. This will open a drop-down list of various options.
Step 3: Select the Letters option.
Step 4: Click on Select Recipients command in the Start Mail Merge group under
Mailings tab.
Step 5: Select the Type a New List option from the drop-down list. The New
Address List dialog box will appear.
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3 4
5
Starting Mail Merge Typing Address List
Suppose, you could create your school magazine using Word 2016. What
articles, interviews, and features would you include, and which page
orientation would you use to make it engaging?
Page Formatting and Mail Merge in Word 2016 55

