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Word Processor—Mail
Merge
4
Learning Outcomes
Mail Merge
Creating the Main Document
Creating a Data Source
Merging the Main Document and Data Source
Printing Merged Letters
Let's consider, On your birthday, you are organising a small get-together at your home and
want to invite all your school friends. You have all personal and correspondence information
about them on your computer. And, you do not want to change the information in every letter
separately. You want to send the invitation letter to all simultaneously. This can be done easily
by using the Mail Merge feature of Word 2019.
i + MAIL MERGE
Mail Merge is a feature of Word processor like Word, in which names and addresses of different
recipients are merged in one document and each pair of name and address is merged with a copy
of particular letter, so that the same letter is addressed to different recipients.
Advantages of Mail Merge
There are lots of advantages of Mail Merge in Word. Some of them are as follows:
• It saves time and effort.
• It allows us to make changes in several letters very quickly.
• It allows us to produce thousands of letters quickly.
• It allows us to save the letters as templates for later use.
• It enables us to reuse the same information multiple times.
• It makes it easier to check the letters for errors by reviewing only the main document.
Components of Mail Merge
There are three main components of Mail Merge in Word which are as follows:
• Main Document: It is a document that contains the text of the letter which is to be sent to
multiple people.
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