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• Data Source: It is a separate file that contains all the information like names and addresses about
the recipients of the letter.
• Merged Document: It is the final document created after merging the Main Document and
Data Source. It contains a list of letters with text and details of a person.
i + CREATING THE MAIN DOCUMENT
Consider inviting your friends, teachers and relatives for a charity cultural program. You have to
send out invitations to everyone. To create the main document, follow the given steps:
2 Click on Mailings tab.
3 Click on Start Mail 4 Select the
Merge command. Letters option.
1 Type the invitation
which is to be sent to
everyone.
i + CREATING A DATA SOURCE
In this step, you have to select the recipients of your invitation.
To do so, follow the given steps:
1 Click on Mailings tab.
2 Click on Select
Recipients command.
3 Select the Type a
New List option.
If you want to add more recepient's details, then click on the New Entry button or to delete
selected recepient's details, then click on the Delete Entry button.
6 Type the name for the data source
4 Add the details of the recipients. in the File name combo box.
5 Click on OK button. 7 Click on the Save button.
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Word Processor—Mail Merge

