Page 46 - iPrime_V2.2_class6
P. 46
4 Word Processor—
Mail Merge
Chapter Profile
Mail Merge
Creating Mail Merge
On your birthday, you are organising a small get-together at your home and want to invite all
your school friends. You have all personal and correspondence information about them on your
computer. However, you do not want to change the information in every letter separately. You
can easily do this by using the Mail Merge feature of Word 2016.
MAIL MERGE
The Mail Merge feature in Word is used to create personalised letters to be sent to many
people. It saves a lot of time, as you do not need to change the information for every person
manually.
Advantages of Mail Merge
The advantages of Mail Merge in Word 2016 are as follows:
It saves time and effort.
It allows you to make changes to several letters very quickly.
It allows you to produce thousands of letters quickly.
It allows you to save the letters as templates for later use.
Each document can be personalised with specific details, like names and addresses, making
them more relevant to the recipient.
It ensures all documents have the same format.
Components of Mail Merge
There are three main components of Mail Merge in Word which are as follows:
Main Document: It is a document that contains the text of the letter which we want to send
to our friends.
Data Source: It is a separate file that contains all the information about the recipients of
the letter.
44 iPRIME (Ver. 2.2)–VI

