Page 47 - iPrime_V2.2_class6
P. 47

Merged Document: It is the final document created by merging the Main Document and
                    Data Source. It contains a list of letters with text and details about a person.

                     CREATING MAIL MERGE


                 To create a mail merge follow the given steps:
                 Step 1  Type the invitation which is to be sent to everyone. You need to type only the common
                         details that are to be sent to everyone. This means that you do not need to type the
                         names and addresses of the recipients here.



















                                                           General invitation
                 Step 2  Click on the Start Mail Merge command in the
                         Start Mail  Merge group under  the Mailings
                         tab.  This will open  a  drop-down  list of  various
                         options.
                 Step 3  Select the Letters option.

                 Step 4  Click on the Select Recipients command in the
                         Start Mail Merge group under the Mailings tab.





                                                                                         Starting Mail Merge
                                                                  Step 5  Select the Type a New List option from
                                                                           the  drop-down  list. The  New  Address
                                                                           List dialog box will appear.

                             Typing Address List



                 Step 6  Enter  the  required  details like Title,
                         First Name, Last Name, Address Lines,
                         etc., for all the recipients. When the
                         details of all the recipients have been
                         added, click on the OK button.

                                                                                New Address List dialog box

                                                                                   Word Processor—Mail Merge       45
   42   43   44   45   46   47   48   49   50   51   52