Page 46 - iPrime_V2.2_class6
P. 46

4                            Word Processor—






                                                                    Mail Merge








                           Chapter Profile

                              Mail Merge
                              Creating Mail Merge




                  On your birthday, you are organising a small get-together at your home and want to invite all
                  your school friends. You have all personal and correspondence information about them on your
                  computer. However, you do not want to change the information in every letter separately. You
                  can easily do this by using the Mail Merge feature of Word 2016.

                      MAIL MERGE

                  The Mail Merge feature in Word is used to create personalised letters to be sent to many
                  people. It saves a lot of time, as you do not need to change the information for every person
                  manually.
                  Advantages of Mail Merge

                  The advantages of Mail Merge in Word 2016 are as follows:
                      It saves time and effort.

                      It allows you to make changes to several letters very quickly.

                      It allows you to produce thousands of letters quickly.
                      It allows you to save the letters as templates for later use.

                      Each document can be personalised with specific details, like names and addresses, making
                     them more relevant to the recipient.
                      It ensures all documents have the same format.

                  Components of Mail Merge

                  There are three main components of Mail Merge in Word which are as follows:
                      Main Document: It is a document that contains the text of the letter which we want to send
                     to our friends.

                      Data Source: It is a separate file that contains all the information about the recipients of
                     the letter.

                  44     iPRIME (Ver. 2.2)–VI
   41   42   43   44   45   46   47   48   49   50   51