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Merged Document: It is the final document created by merging the Main Document and
Data Source. It contains a list of letters with text and details about a person.
CREATING MAIL MERGE
To create a mail merge follow the given steps:
Step 1 Type the invitation which is to be sent to everyone. You need to type only the common
details that are to be sent to everyone. This means that you do not need to type the
names and addresses of the recipients here.
General invitation
Step 2 Click on the Start Mail Merge command in the
Start Mail Merge group under the Mailings
tab. This will open a drop-down list of various
options.
Step 3 Select the Letters option.
Step 4 Click on the Select Recipients command in the
Start Mail Merge group under the Mailings tab.
Starting Mail Merge
Step 5 Select the Type a New List option from
the drop-down list. The New Address
List dialog box will appear.
Typing Address List
Step 6 Enter the required details like Title,
First Name, Last Name, Address Lines,
etc., for all the recipients. When the
details of all the recipients have been
added, click on the OK button.
New Address List dialog box
Word Processor—Mail Merge 45

