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Word Processor— 4
Mail Merge
Goal Glimpse
Mail Merge Creating the Main Document
Creating a Data Source Merge Fields
Merged Document
Its Teacher's Day celebration, you are in-charge of sending invites to all the teachers. It will take
you a lot of time to personalise all the invites. You can do the same quickly by using Mail Merge
feature of Word 2021.
MAIL MERGE
The Mail Merge feature in Word allows you to create personalised letters for multiple recipients
quickly, saving time by automatically updating specific information for each person, such as names,
addresses, and other details. This process is useful for sending mass communications like invitation
letters, newsletters, or any documents that require the same content but personalised details for
each recipient.
Advantages of Mail Merge
Advantages of using the Mail Merge feature in Word:
It saves time and effort
It quickly updates multiple letters with personalised details.
It produces thousands of letters efficiently.
It allows saving letters as templates for future use.
It reuses the same information easily for different recipients.
It simplifies error checking across all documents.
Components of Mail Merge
The key components of Mail Merge are:
Main Document: The main document is a template that contains the main message and
layout, such as a letter.
Data Source: This is a separate file with all the recipients information.
Word Processor—Mail Merge 47

