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This will open a blank table in the Design view. The table is divided into three columns:
Field Name: It is used to enter the name of the field to be displayed as a column heading
in the table.
Data Type: It is used to define the type of data that can be entered in that field. The commonly
used data types in Access are Text, Number, Date/Time, Currency, AutoNumber, Yes/No, etc.
Description: It is used to give additional comments or information to the user while entering
data. The entry in this field is optional.
To move between columns and insert new fields at the end, press the Tab key.
The detailed properties of each field can be defined in the Field Properties pane according to
the naming conventions for writing a field name discussed earlier.
Setting Field Properties
The detailed properties of each field can be defined in the Field Properties pane according to
the rules for writing a field name discussed earlier.
To set field properties, follow the given steps:
2 Set the properties.
1 Click on the
field name in which
you want to set the
properties.
Saving a Table
To save a table, perform the following steps:
1 Select on the Save command from the Quick Access
Toolbar or press Ctrl + S to save your changes to the
table design. The Save As dialog box appears.
2 Type the name of the
table in the Table Name
text box.
3 Click on the OK button to save the table.
The table will be saved with the specified name.
Database and DBMS—An Introduction 85

