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Step 8: Click on the Finish button to merge the letter with the recipient’s address. The Writer will display the merged
document with the Mail Merge toolbar below the formatting toolbar.
The Mail Merge toolbar have various buttons, some of them are as follows:
• Edit Individual Documents Button : Click on this button to merge the letter with the address of the
recipients. Here you can verify all letters of the recipients before printing.
• Exclude Mail Merge Entry Checkbox : If you want to exclude some of the recipient, tick
this checkbox.
• Save Merged Documents button : To save the merged document, click on this button.
• Print Merged Documents button : To print the merged document, click on this button.
• Send Email Messages button : To send the letters by email, click on this button.
Here, we have clicked on the Save Merged Document button. The Save merged document dialog box will
appear.
Click on the Save Documents button. The Save As dialog box will appear. Select the location where you want
to save the file. Type the name of the file in the File name box. Here we give the name FormLetter.odt. Click
on the Save button. This brings us to the end of mail merge.
Now you can open the merged document that is saved as FormLetter.odt to see the merged document.
284 Trackpad Information Technology (Ver. 1.0)-IX

