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Receiving and Reading the Mails in the Inbox
When someone sends you a message, it will appear in your Inbox folder. Following are the steps to receive and read
the mail in the inbox:
Step 1: Login with your username and password. The homepage screen of your email account will be displayed.
Step 2: Click on Inbox to see the list of mails present in the mailbox.
Step 3: Click on any mail you wish to read. It will open with the mail header and the content.
Replying and Forwarding an Email
Occasionally, you will need to reply to the sender or send the original message to another person/group. Following are
the steps to reply and forward an email:
Step 1: When you receive an email and you wish to send a reply to the same person, then, select the "Reply" button.
A compose window with the name of the recipient will be automatically filled in the Header—"To".
Step 2: Add up the content and click "Send".
Step 3: In case you wish to forward the same mail to somebody else, then, click on "Forward". The content will be
copied with the cursor blinking in the Header—"To" so that you can write the email address of the recipient—
to whom you wish to forward the mail.
Deleting an e-mail
You can delete the mail by clicking on the delete button. This will remove the e-mail from your inbox and move it to
the "Trash" folder. It will remain there for a few days before it is removed from the system.
Common Folders in Mailbox
Some of the common folders of mailbox are:
• Inbox: It contains the list of mails received in a mailbox. The unread mails are in bold. The most recent mails are
arranged on the top of the list. It provides us with different options to rearrange the mails in different order.
• Sent: It contains the list of the mails sent. The most recently sent mails will be arranged on the top of the list.
• Draft: It contains the list of the mails created but not sent. Sometimes, we write an incomplete mail and wish to send
it later, then, we can save it as a draft. Later, when we send it, then, it automatically gets removed from the draft.
• Spam: Spam refers to junk, unwanted, unsolicited mail sent to a large group of people for the purpose of advertising
their commercial, non-commercial or prohibited products. It is a way of marketing through the Internet where millions
of users are getting the same mail. A person who creates spam is called a spammer. Email service automatically
keeps spam mails in a spam folder of the mailbox.
• Trash: An email deleted by the user will be stored in the trash folder for a specified time. Also, a user has a choice of
recovering it back in case needed.
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