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Word Processor—Mail
Merge
4
Learning Outcomes
Mail Merge
Creating the Main Document
Creating a Data Source
Merging the Main Document and Data Source
Printing Merged Letters
On your birthday, you are organising a small get-together at your home and want to invite all
your school friends. You have all personal and correspondence information about them on your
computer. But, you do not want to change the information in every letter separately. You can
easily do this by using the Mail Merge feature of Word 2019.
i + MAIL MERGE
Mail Merge is a feature of Word processor like Word, in which names and addresses of different
recipients are merged in one file and each pair of name and address is merged with a copy of
particular letter by itself, so that the same letter is addressed to different recipients.
Advantages of Mail Merge
There are lots of advantages of Mail Merge in Word. Some of them are as follows:
• It saves time and effort.
• It allows us to make changes in several letters very quickly.
• It allows us to produce thousands of letters quickly.
• It allows us to save the letters as templates for later use.
• It enables us to reuse the same information multiple times.
• It makes it easier to check the letters for errors.
Components of Mail Merge
There are three main components of Mail Merge in Word which are as follows:
• Main Document: It is a document that contains the text of the letter which we want to send
to our friends.
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iPlus (Ver. 2.0)-VI

