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Step 5   Select the All option and click on the OK button.

                  If the printer is attached to your computer, you will get the print of
                  all letters. You can also make any change in the letter before printing
                  by selecting the  Edit  Individual  Documents option from the
                  drop-down list. When you select this option, a new document will
                  appear containing all the letters, each on a separate page.




                     To Sum Up

                          Mail Merge is a feature of Word processor like Word, in which names and addresses
                         of different recipients are merged in one file.

                          Main Document contains the text of the letter that we want to send to the recipients.
                           Data Source is a separate file that contains all the information about the recipients of
                         the letter.

                           Merged Document is the final document created by merging the Main Document and
                         Data Source.

                           All the merged letters can also be printed.


                                                           Exercise



                                                         Section A (Objective)
                  A.  Tick (✓) the correct option.
                     1.  Which of the following options is used to create an address list?

                         a. Type a New List                              b. Address Block

                         c. Address List                                 d. None of these

                     2.  Which of the following commands is/are used while creating Mail Merge?

                         a. Letters                                      b. Type a New List

                         c. Address Block                                d. All of these

                     3.  In which of the following folders is a Data Source file saved by default?

                         a. My Data                                      b. Data Sources

                         c. My Data Sources                              d. None of these

                     4.   Which of these commands under the Write & Insert Fields group allows to add individual tags for
                        every field in the letter?

                         a. Insert Merge Field                           b. Address Block

                         c. Greeting Line                                d. Start Mail Merge



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