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Word Processor−
mail merge
Chapter
04
Your Aim
to learn about:
Mail Merge Creating the Main Document
Creating a Data Source Merging the Main Document and Data Source
On your birthday, you are organising a small get-together at your home and want to invite all
your school friends. You have all personal and correspondence information about them on your
computer. However, you do not want to change the information in every letter separately. You
can easily do this by using the Mail Merge feature of Word 2019.
MAIL MERGE
The Mail Merge feature in Word is used to create personalised letters to be sent to many people.
It saves a lot of time, as you do not need to change the information for every person manually.
Advantages of Mail Merge
There are lots of advantages of Mail Merge in Word. Some of them are as follows:
It saves time and effort.
It allows to make changes in several letters very quickly.
It allows to produce thousands of letters quickly.
It allows to save the letters as templates for later use.
It enables to reuse the same information multiple times.
It makes it easier to check the letters for errors.
Components of Mail Merge
There are three main components of Mail Merge in Word which are as follows:
Main Document: It is a document that contains the text of the letter which we want to send
to our friends.
Data Source: It is a separate file that contains all the information about the recipients of the letter.
Merged Document: It is the final document created by merging the Main Document and
Data Source. It contains a list of letters with text and detail of a person.
44 iPro (Ver. 4.1)-VI

