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Step 6 Enter the required details such as Title, First Name, Last Name, Address
Lines, etc. for all the recipients. When the details of all the recipients have
been added, click on the OK button.
Step 7 This will open the Save Address List dialog box. Enter a name for the file
and click on the Save button. By default, the data source file is saved in
My Data Sources folder under the Documents folder of your computer.
6 7
New Address List dialog box Save Address List dialog box
Step 8 Move the cursor to the position where addresses of the recipients are to
be added. Then click on the Address Block command from the Write
& Insert Fields group under the Mailings tab. This will show a preview
of the address as it will appear on
the letter in the Insert Address
Block dialog box. Click on the OK 8 9
button. An <<AddressBlock>>
tag will appear.
Step 9 Click on the Greeting Line Mailings tab- Write & Insert Fields group
command from the same group to add a greeting line for the addressee.
Step 10 Click on the Preview Results command from the Preview Results group
under the Mailings tab.
Step 11 Click on the arrow buttons in the Preview Results group under the
Mailings tab to see a preview of each letter.
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12
10
Step 12 Click on the Finish & Merge command from the Finish group under the
Mailings tab.
To print the document, select the Print Documents option then tick All
option under the Merge to Printer dialog box.
Page Formatting and Mail Merge in MS Word 55

