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08 REPORTS IN
MS ACCESS
Your Aim
to learn about:
l Understanding the Structure of the Report l Creating a Report
l Formatting a Report
In MS Access, a report is a feature that allows you to view, format and summarise the information
in a user-friendly format so that it can be printed. For example, you can create a simple report
of phone numbers for all your contacts, or a summary report on the total sales across different
regions and time periods.
A report is generated by using a table or query. You can format the report according to your
requirement. Similar to MS Word, MS Access also provides various formatting tools to format a
report.
UNDERSTANDING THE STRUCTURE OF THE REPORT
A report contains the following sections:
Report Header: The information placed
in this section appears at the top of
each page of the report. This section
generally contains the logo, title of the
report or date and time.
Page Header: The text or image that
you add to the report header section
appears at the top of the report.
Detail: This section contains the main
matter of the report. Report sections
Page Footer: This section contains general information about the report such as the page
number and total number of pages. The information added to this is printed at the bottom of
every page of the report.
Report Footer: This section shows the final result of the report. It appears at the end of the
report.
Reports in MS Access 59

