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MAIL MERGE
The Mail Merge feature in Word 2016 is used to create personalised letters to be
sent to many persons. It saves a lot of time, as you do not need to change the
information for every person manually.
Components of Mail Merge
There are three main components of Mail Merge in Word 2016 which are as follows:
Main Document: It is a document that contains the text of the letter which we
want to send to our friends.
Data Source: It is a separate file that contains all information about recipients
of the letter.
Merged Document: It is the final document created by merging the Main
Document and Data Source. It contains a list of letters with text and detail of a
person.
Creating Mail Merge
To create mail merge, follow these steps:
Step 1 Type the invitation which is to be
sent to everyone. You need to type
1
only the common details which are
to be sent to everyone. This means
that you do not need to type names
General invitation
and addresses of the recipients here.
Step 2 Click on Start Mail Merge command in Start Mail Merge group under
Mailings tab. This will open a drop-down list of various options.
Step 3 Select the Letters option.
Step 4 Click on Select Recipients command in the Start Mail Merge group under
Mailings tab.
Step 5 Select the Type New List option from the drop-down list. The New Address
List dialog box will appear.
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3 4
5
Starting Mail Merge Typing Address List
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