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Step 6 Enter required details like Title, First Name, Last Name, Address Lines,
etc. for all the recipients. When the details of all the recipients have been
added, click on OK button.
Step 7 This will open Save Address List dialog box. Enter a name for the file and
click on Save button. By default, the data source file is saved in My Data
Sources folder under the Documents folder of your computer.
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New Address List dialog box Save Address List dialog box
Step 8 Move the cursor to the position where addresses of the recipients are to
be added. Then click on Address Block command from Write & Insert
Fields group under
Mailings tab. This will
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show a preview of the
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address as it will appear on
the letter in the Insert
Address Block dialog box.
Click on OK button. A <<AddressBlock>> tag will appear.
Step 9 Click on Greeting Line command from the same group to add a greeting
line for the addressee.
Step 10 Click on Preview Results command from Preview Results group under
Mailings tab.
Step 11 Click on arrow buttons in Preview Results group under Mailings tab to
see a preview of each letter.
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Step 12 Click on Finish & Merge command from Finish group under Mailings tab.
To print the document, select Print Documents option then, tick All option under
Merge to Printer dialog box.
Page Formatting and Mail Merge in Word 2016 27

