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MAIL MERGE

            The Mail Merge feature in Word 2016 is used to create personalised letters to be
            sent to many persons. It saves a lot of time, as you do not need to change the

            information for every person manually.
            Components of Mail Merge

            There are three main components of Mail Merge in Word 2016 which are as follows:

                 Main Document: It is a document that contains the text of the letter which we
               want to send to our friends.
                 Data Source: It is a separate file that contains all information about recipients
               of the letter.

                 Merged  Document: It is  the final document created  by merging the Main
               Document and Data Source. It contains a list of letters with text and detail of a
               person.
            Creating Mail Merge

            To create mail merge, follow these steps:

            Step 1   Type the invitation which is  to be
                     sent to everyone. You need to type
                                                                                                              1
                     only the common details which are

                     to be sent to everyone. This means
                     that you do not need to type names
                                                                               General invitation
                     and addresses of the recipients here.
            Step 2   Click on Start Mail Merge command in Start Mail Merge group under
                     Mailings tab. This will open a drop-down list of various options.
            Step 3  Select the Letters option.

            Step 4   Click on Select Recipients command in the Start Mail Merge group under
                     Mailings tab.

            Step 5   Select the Type New List option from the drop-down list. The New Address
                     List dialog box will appear.






               2
                                               3                                              4

                                                                                                        5




                            Starting Mail Merge                               Typing Address List



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