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Take Off Century #Information Literacy
21 st
Skills #Critical Thinking
State whether these statements are True or False.
1. A chart helps us represent data pictorially.
2. Area chart displays the data trends over a period of time.
3. Excel provides eight categories of charts.
4. Plot area contains the actual chart and its other components.
In the previous class, you have learned about different types of charts in Excel. In this chapter you are
going to learn how to sort and filter data. You will also learn about conditional formatting.
SORTING DATA
Every day, you deal with a lot of data. It is easier to work with sorted data. Sorting of data means to
organise the data in ascending or descending order. Ascending order means arranging the data in
increasing order, from the smallest to the largest value. Descending order means arranging the data
in decreasing order, from the largest to the smallest value. Excel allows you to sort both numeric and
textual data. You can sort the data according to a particular column as well as a range of selected data.
To sort data, follow these steps:
2
Click on the Sort & Filter command.
1 Select a column or range
of data to be sorted.
Click on the Sort A to Z (for text) or Sort
3 Smallest to Largest (for numbers) to sort
the data in ascending order.
Custom Sorting
In case more than one column is to be sorted in such a way that the first column is in ascending order
and if some data is same for more than one row, then the second column of such rows gets sorted in
descending order. You can do this in Excel using Custom Sort.
20 Plus (Ver. 4.0)-VII

