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Section B
(Subjective Type Questions)
A. Answer the following questions.
1. What is Mail Merge?
Ans. Mail Merge is a feature of Word processor like ‘Writer’ in which the names and addresses of different recipients
are merged into one file and each address is merged with a copy of a particular letter by itself so that the same
letter is addressed to different recipients.
2. What is a data source?
Ans. Data source is a file that contains the names and addresses of recipients to be merged with the document.
3. What do you understand by Track Changes in Word Processor How will you activate tracking of changes
Ans. The Track changes feature in ‘Writer’ helps a user to keep a record of formatting, text insertions, deletions
and comments made by multiple editors. A final document can then be created by accepting or rejecting the
proposed changes.
To activate tracking (recording) of changes:
Click on Edit Changes Record.
4. What are the requirements to send mails by mail merge? Explain.
Ans. To send mails by mail merge, there has to be:
Main Document (Letter)
Data Source (Address of recipients)
For doing Mail Merge, a document is typed as the main document which is sent to different recipients whose
data is available in the data source file.
5. Write a short note on Personalizing document in mail merge.
Ans. This step temporarily reduces the screen size of the mail merge wizard so that the user can edit and personalize
a particular document (if he needs) apart from the normal contents of the main document.
Following are the steps to Personalize document:
Step 1: Click on the Edit individual document button to personalize and modify the content of a particular
document .
Step 2: After the editing work, click to open the previous window.
Step 3: Click on the ext button
B. Application based question. L if e Sk il l s & V a l ues
Manohar has to send an invitation to his relatives to invite for the marriage of his elder brother. As the time
is less, it is difficult to write the content of the letter again and again. Which feature of word processor can
Manohar use to do his task quickly?
Ans. Mail Merge
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