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MAIL MERGE                                                  5









                 Sometimes, it is required to send a similar letter to several people. Usually, this is done by typing
                 or composing the matter to be sent to the recipient along with the name and address of each
                 recipient or the same  letter is  copied and the necessary changes are made in the name and
                 address and then sent to the recipient. This process is repeated for all the people to whom the
                 letter has to be sent. It takes a lot of time and effort. This can be done conveniently and easily with
                 the help of ‘Mail Merge’ facility.
                   INTRODUCING MAIL MERGE

                 Mail Merge is a feature of Word processor like ‘Writer’ in which the names and addresses of
                 different recipients are merged into one file and each address is merged with a copy of a particular
                 letter by itself, so that the same letter is addressed to different recipients.

                 To send e-mails by mail merge, there has to be:
                   Main Document (Letter)                             Data Source (Address of recipients)

                 For doing Mail Merge, a document is typed as the main document which is sent to different
                 recipients whose data is available in the data source file.
                 Main Document

                 The main document contains the contents of the letter that remains the same for each of the
                 merged document  it may contain text, letter, graphics, etc. It also contains the field names and
                 addresses that retrieves names from the data source file of addresses.

                     Dear << Name>>,


                     On the auspicious occasion of the 15th Annual Sports Meet of our School on Sunday, the
                     1st of March, 2015, you are cordially invited to attend the function.
                     Yours truly
                                                       Main Document
                 Data Source

                 Data source is a file that contains the name and address of the recipients to be merged with the
                 document.


                     “Mrs. and Mr. Sanjay Jain”
                     “Mrs. and Mr. Abhijit Kundu”

                     “Mrs. and Mr. Arun Sahu”
                                                       Data Source File


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