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Function Keys: These keys lie on the upper side of a keyboard (above the umber keys). They are labelled
Unit-2 Data Entry and Keyboarding Skills as F1, F2, .......... F12 as shown in the figure, where F stands for Function. Each of these keys is used for some
special function.
Arrow Keys: Arrow keys are the direction keys that moves arrows in different directions i.e., Up, Down, Left
and Right. These keys are useful when one has to move the cursor across the screen. Arrow keys are also
called Cursor Control Keys or avigation Keys .
Enter Keys: It is labelled with Enter 8 . It is one of the most commonly used keys on the keyboard. On
a desktop keyboard, this key is placed in the middle as well as at the bottom right corner of the keyboard.
It helps to move the cursor to the next line and to execute any instruction after typing. It is also known as
the ‘Return’ key.
Escape (Esc) Key: It is labelled with Esc . It is placed on the upper side at the left corner of the keyboard.
It is used to cancel the previous task or to come out of an opened application.
Spacebar Key: It lies at the bottom of the keyboard. It helps to give space (gap) between two letters or
words. Spacebar is the longest key of a keyboard.
Shift Key: This key is labelled with ‘Shift’ and an arrow pointing in the upward direction. There are two
such keys, one on the left side of the keyboard and the other below the Enter key. It is used to type in
capital letters or to type special characters (At the rate), (Hash), (Dollar), (Percent), (Exponent),
(Asterisk), (Ampersand), etc. when used in combination with respective keys.
Ctrl key: This key is used in conjunction with other keys of the keyboard to produce control characters or
instructions. Alt key is like a second control key.
Caps Lock Key: This key is labelled with Caps ock . It lies on the left side of the keyboard. It helps to type
the alphabet in capital letter when O and in small letter when OFF . The Caps ock key is a type of Toggle
Key. When you press this key, a light glows in the right corner of the upper side of the keyboard, which
indicates that the functionality of ‘Caps Lock’ is active.
Backspace Key: This key is labelled with ‘Backspace’ or with a left arrow. When pressed, it erases the
characters which are present on the left side of the cursor.
Delete Key: This key is used to erase the characters. When pressed, it erases the character present on the
right side of the cursor.
There are other keys also on the keyboard which are used for different purposes such as the Tab Key, End
Key, Page Up and Page Down Key, etc.
Numeric keypad: umeric keypad is used when enormous numeric data is to be entered. It is placed on
the right side of the keyboard. It contains numbers from to , addition ( ), subtraction (–), multiplication
( ) and division (/) symbols, a decimal point (.), um ock and Enter key. um ock key enables the numeric
keypad to work in dual modes. On one mode, it represents numbers and on the other mode, it enables the
functioning of various keys like arrow keys, page up, page down, etc.
Guide keys: ‘F’ and ‘J’ keys are called Guide keys. They contain a small raised tangible mark to help the
typist to place their fingers correctly on the Home keys. Alphabets ASDF are home keys for the left hand
and (semi-colon) K for the right hand.
Data Entry & Keyboard Skills 153

