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The data source is organized under different fields of information, e.g., in a letter, the name and city might
be two fields.
Main Document Data File
Dear Mrs. and Mr. Sanjay Jain, Dear Mrs. and Mr. Abhijit Kundu, Dear Mrs. and Mr. Arun Sahu,
On the auspicious occasion of On the auspicious occasion of On the auspicious occasion of
the 15th Annual Sports Meet of the 15th Annual Sports Meet of the 15th Annual Sports Meet of
our School on Sunday, the 1st of our School on Sunday, the 1st of our School on Sunday, the 1st of
March, 2015, you are cordially March, 2015, you are cordially March, 2015, you are cordially
invited to attend the function. invited to attend the function. invited to attend the function.
Yours truly Yours truly Yours truly
ote: alid types of data sources in mail merge include: Spreadsheet (e.g., Excel), Text files, CS file
(Comma-Separated alues), Outlook Contacts , Word Document
To send letter through Mail Merge facility:
Step 1: Click on the Tools menu and select the Mail Merge Wizard option.
Step 2: Click to use the current document. OR
Click to create a new document.
Step 3: Click on the ext button.
2
1 3
(1) Select starting document:
This step helps in making or selecting the ‘Main Document’ that has to be sent to the recipient. To create the
main document:
Step 1: Create a new document in Writer that has to be sent to the recipients.
Step 2: Save the document with the appropriate name or keep the document open for mailing.
(Any document that is already typed can also be imported)
232 Touchpad Information Technology-IX

