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Unit-3 DIGITAL DOCUMENTATION FEATURES OF A WORD PROCESSOR
The important features of a word processor that make it useful are:
Editing: In a word processor, editing a document can be easily done without making the document messy.
There is no need to retype the whole text while doing alterations.
Interface: A word processor provides layout i.e. interface which makes it convenient to type documents
without using paper or stationery.
Navigation between Pages: A user can easily switch from one page to another page of a document
instantly in a word processor to view or edit it.
Formatting: A word processor provides various options for formatting the text, for e.g., the user can
change the look of the document by changing its font colour, size, style, appearance, etc.
Graphics: In a word processor, graphical pictures can be added to the document. There are various tools
to draw shapes and designs in word processors.
Spelling and Grammar: Word processor can detect the spelling and grammatical mistakes in a document
and provide suggestions to rectify them.
OLE: In a word processor, there is an Object Linking and Embedding feature that helps to link or embed
various objects in a document from other applications. These objects can be charts, equations, cliparts,
pictures, etc.
Mail Merge: In a word processor, multiple copies of the same document can be generated which can be
sent to different recipients or destinations or addresses using the mail merge feature.
AutoCorrect: It is a feature of a word processor that helps in the automatic correction of misspelt commonly
typed words. For example, ‘the’ will be automatically corrected to ‘The’.
Find & Replace: Word processor helps to search a word or phrase in the document and also helps to
replace a particular word or phrase in the entire or a part of the document.
COMMONLY USED WORD PROCESSORS
Some common word processors are:
OpenO ce Writer Microso Word
Word
AbiWord KWord
Processor
WordPerfect Lyx
In this section, we will discuss about Word Processing package in reference to OpenOffice Writer.
Writer is a UI-based word processor that is similar to Microsoft Word. It is a part of the OpenOffice suite.
It can be used on different platforms, including Mac OS X, Microsoft Windows, Linux-BOSS, Solaris, etc. It is a
freeware software which means it is available free of cost. It is embedded with several distributions of Linux. It
has various features which enable a user to avail multiple facilities related to typing, editing, formatting, etc.
In Writer, a document can be saved in different file formats, including the file extension of MS Word (.doc, .rtf
and .xml).
Digital Documentation: Word Processor 177

