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Earlier when the written messages were sent through postal services, most of the houses had a small mailbox
near their main gates in which the postman used to deliver the letters. In a similar manner, we have a mailbox
to which e-mails get delivered. This mailbox is known as an inbox.
There is a channel (bus/train/aeroplane) through which postal messages traverse from one place to another
and then get delivered by the postman. The e-mail messages also reach us through a channel known as the
Internet.
5. Differentiate between Schedule Send and Send.
Ans. Clicking on the ‘Send’ button immediately sends the message to the receiver at that very time whereas Schedule
Send allows the user to compose e-mails whenever they want and can schedule them to send at a later time.
6. Write a short note on folders in Gmail.
Ans. Folders in Gmail help to manage and organize e-mail messages properly. Different folders are:
Inbox: It is the folder where all e-mails that you have received from others are stored.
Sent: It is the folder where all e-mails that you send to others are stored.
Draft: It is the folder where all e-mails that are still in composing phase or not yet sent.
Junk/Spam: It is the folder where all unwanted incoming e-mails are stored so that they stay out of the inbox
folder. The unwanted e-mail is also known as Junk mail.
Trash: It is the folder where all deleted e-mails are usually stored for a defined time period. The e-mail will only
be permanently deleted if you delete it from the Trash folder.
Starred: It is a folder where e-mail messages which are marked as the most important e-mails are stored. By
default, starred messages are labeled with a yellow star. To mark an e-mail message as important, click on the
‘Star’ displayed on the e-mail message in the inbox.
7. Write down the steps to Schedule Send.
Ans. Schedule Send allows the user to compose e-mails whenever they want and can schedule them to send at a
later time.
Step 1: Click on the drop-down arrow next to the ‘Send’ button. ‘Schedule send’ option appears on the screen.
Step 2: Click on the ‘Schedule send’ option. A time and date selector appears on the screen which allows to set
desired date and time.
Step 3: Select any pre-defined date time or set the desired date time from Pick Date and Time option.
Step 4: Click on the ‘Schedule send’ button.
8. Explain ‘Compose Window’.
Ans. An e-mail message can be composed, typed or written in the ‘Compose’ window. The e-mail address of the
recipient/s, and the subject of the message can also be typed in the ‘Compose’ box or window along with the
message in the body (e-mail message). It also contains tools to format the text present in the message body
of the Compose box. Text typed in the subject line cannot be formatted. Additional file commonly known as
‘Attachment’ can also be attached/linked to the e-mail message through the ‘Compose’ window.
. What are the advantages of e-mail
Ans. Following are the advantages of e-mail:
i. Fast: An e-mail message can reach any corner of the world in seconds, e-mail messages are delivered much
faster when compared to any conventional system of sending letters.
ii. Cost: For sending and receiving e-mails, there is no fee. Once connected to the internet, one does not need
to pay for sending a message.
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