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Let us assume that the school is planning to celebrate its annual day and wishes to invite all the parents. Manually
writing the same invitation letter to 2000 parents for the annual day celebration will be a tedious and time-consuming
process. This process is automated by sending bulk mail to all parents in a fraction of the time by following a few steps
in a word processor, as explained below.
Let us now study in detail using the below steps:
Step 1: Create a new document and type the Annual Day Celebration Invite to be sent to the multiple parents.
Step 2: Save it with a name Main Document-Invite.odt.
Dear
The Management, Staff and the Students of
ABC Learning School, Delhi
Request your esteemed presence on the occasion of
10th Annual Day Celebration
to be held on
Saturday, the 18th of December 2021
At 10:00 am
Venue: School Campus
Step 3: Select Tools → Mail Merge Wizard option. The Mail Merge Wizard appears with 8 steps.
Select starting document
The step gives you various options to select your main document:
• Use the current document: if document is already created and is open in an active window.
• Create a new document: will help you create your invitation letter at this time.
• Use a template: will use an existing template for the main document.
• Use an existing document: will use an existing document by displaying File Open dialog box.
Step 1: Since we have already created the invitation letter, so we have selected the Use the current document radio
button.
Step 2: Click on Next>> button.
Digital Documentation (Advanced) 159

