Page 226 - Trackpad 402_Class-X_Final
P. 226
Step 3: If you wish to Accept All or Reject All then click on any of these buttons.
Tick ( ) if you know this.
A file is sometimes required to be accessed by multiple users at the same time for editing.
Whenever a worksheet is opened in a shared mode then some of the features of OpenOffice Calc
are disabled.
No two or more users can save the same shared document at the same time.
ADDING COMMENTS TO CHANGES
If the Edit → Changes → Record option is switched on then OpenOffice Calc allows you to add comments to the
changes made by the users in the original data. Let us take the example of the worksheet “Class 10 Result.ods”
already created with the record changes option switched on. The steps to add comments are as follows: Reviewing Changes
Step 1: Open a worksheet and select the cell with the changes done and having a different color border.
Record Changes are just suggested changes by one or different users. To make these changes permanent, the changes
Step 2: Click on Edit menu and select Changes option. Click on Comments option. The dialog box shown below must be accepted. On the other hand, the author may disagree with some of the tracked changes and choose to reject
appears: them. When we edit a document in which others users have made changes, author can accept or reject the changes
individually or all together. To start this process:
Step 1: Open the edited worksheet.
Step 2: Click on Edit menu and then select Changes option.
Step 3: Click on Accept or Reject option from the submenu that appears.
Accept or Reject Changes dialog box appears on the screen.
Step 4: Based on the suggested review, click on Accept or Reject button.
To accept all the reviews, click on Accept All button or to reject all the reviews, click on Reject All button.
Step 5: Click on Close button in the Title bar to close the dialog box.
The automatically-added comment - “Column HH deleted” is displayed in the title bar of the dialog box shown
above.
Step 3: In the Text, type your own comment.
Step 4: Click on OK button. When you hover your mouse pointer over the cell with the comments then the above
created comments will be displayed.
Editing the Above Created User Defined Comments MERGING WORKSHEETS
The comments once created can be easily edited anytime following the given steps: This option helps you merge two or more different versions into one document. Sometimes multiple users are editing
Step 1: Select the cell with the comment that you wish to edit. the same document so you wish to see the merged changes in one document. This is the best option to merge multiple
changes to avoid confusion and to speed up the document review.
Step 2: Click on Edit menu and select Changes option then click on Comments option. The dialog box shown on the
next page appears. The steps to merge documents are as follows:
Step 3: Edit the comment. Step 1: Open the original worksheet.
Step 4: Click on OK button. Step 2: Click on Edit menu and select Changes option, click on Merge Document… option. The Insert dialog box
opens.
226 Trackpad Information Technology-X

