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UNIT                                                           Digital

             3                                                Documentation









                Topics Covered                                                                         95%

                 Limitations of using a Typewriter                 Word Processor
                 Getting started with OpenOffice Writer            Different Views of a Document
                 Start a New Document                              Save a Document
                 Close a document                                  Open an Existing Document
                 Non-printing Characters                           Undo the task
                 Redo the Task                                     Selecting the Text
                 Jumping to a given page number                    Cut, Copy and Paste
                 Find and Replace                                  Spell Check and Grammar Check
                 Using Thesaurus                                   Formatting a Text
                 Paragraph Formatting                              Formatting a Page
                 Creating and Working with Tables                  Page Preview before Printing
                 Printing a document                               Mail Merge



        A document is a written, printed or digital information available in a specific format. A process of making and maintaining
        a document is called documentation. Earlier formal official or legal documents were made using electronic typewriters
        but with the time they were replaced with computers. These computers have word processing software to create, edit,
        format and print these documents.

        A person with good typing skills and knowledge of a word processor can work as a data entry operator in many
        government or private organisations. This chapter will introduce you to commonly used word processors and their
        important features.
        With the development of computers in the 1970s, people slowly shifted from typewriters to computers supporting
        word processor for creating and editing documents. Within a few years, the falling prices of PCs made word processing
        available for the first time to all people in offices and at home.




                   The term “word processing” was given by a German IBM typewriter sales executive,
                   Ulrich Steinhilper, in the 1950s.




                LIMITATIONS OF USING A TYPEWRITER

        The typewriters were replaced by word processing software after a few years due to several limitations, as listed below:
        •  There is no concept of undo. Which means a simple typing error or spelling error will make you change the whole
          sheet and type again the whole content.
        •  There is no saving of digital data so a document which needs to be duplicated has to be typed again.



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