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SECTION B (Subjective Type Questions)
A. Short answer type questions:
1. Write the names of commonly used word processing software.
Ans. The commonly used word processing software are:
● Word Pad
● Microsoft Word
● Google Docs
● OpenOffice Writer
● LibreOffice Writer
2. Differentiate between cut-paste and copy-paste.
Ans. Cut and Paste: It moves the selected text from one place to another.
Copy and Paste: It makes a duplicate copy of the selected text.
3. What are non-printing characters?
Ans. Spacebar Key, Enter Key and Tab Key are non-printing characters of the document as they do not appear when the
document is printed. They help in the formatting of a document specially when we need to keep a track of tabs and the
spacing for the proper layout of a document.
4. Name two different ways of selecting text.
Ans. The two different ways to select a text are:
● Non-consecutive Text
It is selecting the text which is located at different places throughout the document.
● Vertical Block
Vertical block selection can be done in a paragraph or ‘column’ of text that is separated by spaces or tabs.
5. What is the use of bullets and numbering? Give steps to insert them in a document.
Ans. Bullets are used to create a list where the sequence of the options are not important. Example: List of friends, Shopping
List, List of participants, etc.
We can use these options:
● Select Format → Bullet and Numbering.
● Using Bullet and Numbering tool present on Formatting Toolbar.
6. Define Mail Merge.
Ans. Mail Merge is an important feature of any word processor document. It is the process of merging a Main Document with the
Data source file to create form letters that can be invitations, letters, mailing labels or printing certificates for several people.
Since the main document is merged with the mailing address hence it is named as Mail Merge.
7. How can we create multiple columns in a document?
Ans. In a document, a page can be divided into two or three columns just like in magazines and newspapers. We can easily
arrange the text into columns before or after adding the text. The steps are:
Format → Columns → Columns=any number → Width & Spacing if needed → Ok.
8. What are the Special characters? How can you insert them in a document? [NCERT]
Ans. Special characters like ¶, ↔, μ, etc., which cannot be typed by using the keyboard can easily be added by selecting Insert
→ Special Character. It will open a window with special characters available in OpenOffice Writer.
9. What is the importance of password in the document? How will you protect the document using password in Writer?
[NCERT]
Ans. The Save with a password option is selected in the Save As dialog box in case you want to assign a password to open a file.
After this option is selected then the given dialog box appears where you give a password which can be used at the time
of opening a file.
258 Trackpad Information Technology-IX

