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UNIT Digital
3 Documentation
Topics Covered 95%
Limitations of using a Typewriter Word Processor
Getting started with OpenOffice Writer Different Views of a Document
Start a New Document Save a Document
Close a document Open an Existing Document
Non-printing Characters Undo the task
Redo the Task Selecting the Text
Jumping to a given page number Cut, Copy and Paste
Find and Replace Spell Check and Grammar Check
Using Thesaurus Formatting a Text
Paragraph Formatting Formatting a Page
Creating and Working with Tables Page Preview before Printing
Printing a document Mail Merge
A document is a written, printed or digital information available in a specific format. A process of making and maintaining
a document is called documentation. Earlier formal official or legal documents were made using electronic typewriters
but with the time they were replaced with computers. These computers have word processing software to create, edit,
format and print these documents.
A person with good typing skills and knowledge of a word processor can work as a data entry operator in many
government or private organisations. This chapter will introduce you to commonly used word processors and their
important features.
With the development of computers in the 1970s, people slowly shifted from typewriters to computers supporting
word processor for creating and editing documents. Within a few years, the falling prices of PCs made word processing
available for the first time to all people in offices and at home.
The term “word processing” was given by a German IBM typewriter sales executive,
Ulrich Steinhilper, in the 1950s.
LIMITATIONS OF USING A TYPEWRITER
The typewriters were replaced by word processing software after a few years due to several limitations, as listed below:
• There is no concept of undo. Which means a simple typing error or spelling error will make you change the whole
sheet and type again the whole content.
• There is no saving of digital data so a document which needs to be duplicated has to be typed again.
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